Executive Personal Assistant
Leadership, Innovation & Entrepreneurship
To accelerate the transition of our planet back to a sustainable future
YOUR JOB – OVERVIEW
As a Matrix-Q Executive personal assistant, you will provide both high-level administrative support, personal tasks, personal trainer tasks, project and executive tasks representing the CEO.
YOUR TEAM & IMPACT JOURNEY
Along the first seasons of your duty, you will be assigned to a team, to engage in collaborative tasks. And from time to time you will be requested to care individually, by yourself, for specific tasks. You will join a team of executive personal assistants, each of them will be in charge of caring for specific fields of action. Once you have acquired sufficient experience, you will be assigned to a field of action, under the CEO supervision.
YOU WILL RECEIVE TRAINING
You will be trained to deliver the key support requested by the CEO.
According to the results of your training (points), you will be assigned to more complex tasks, duties and responsibilities. (There is a rank system, outcome, impact based)
The training focus is use of Matrix-Q Tools, Skills, Methodology, Knowledge, Data-driven Analytics, Technology, Standards, used in the company.
Certification is included, after training completion, as well as a performance report for your CV.
YOUR KEY RESPONSIBILITIES
Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Arrange travel and accommodations for executives.
Monitor online travel activities, coordinate and operate travel services, providers and contacts.
Prepare expense reports.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Screen incoming new recruits, human capital
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Manage the Executive’s contacts
Assist in preparing and managing presentations and decks.
Be responsive to emails/texts/phone calls, with contact outside normal business hours
Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
Use discretion, confidentiality, and good judgment to handle C-Level matters.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.
Complete adhoc projects as assigned – such as personal events and/or family needs.
Organize complex calendars and schedules; resolving any scheduling issues
Complete CEO personal tasks. Organizing food, accomodation, travel, meetings, venues, as necessary.
Schedule, coordinate and facilitate for the CEO a personal training, sparring, work-life balance program. Including food, fitness, yoga, conscious breathing, self-defense, performing arts, gender skills, outdoors activities, leisure, creativity and brain gym activities.
Manage or assist in the management of accounts (customers) cared directly by the CEO.
Manage or assist in the management of projects developed directly by the CEO.
Manage or assist in multidisciplinary research projects developed directly by the CEO
CONDITIONS YOU NEED TO FULFILL
> Entrepreneurial mindset
> English is our business language.
> Dutch language is compulsory.
> You have a permanent residency in the Netherlands or in the EU
> You have a dutch or EU working/permit
> Flexible schedule
> Work online, outdoors, at the location, and (if eligible) abroad traveling.
> Multinational and multicultural team
> Tailor-made training program. We set goals, tasks, milestones, target groups, products training and projects, according to the uniqueness of our team members.
> Bachelor degree
YOUR QUALIFICATIONS & PERSONAL SKILLS
We are grateful if you have already developed some of the below interests, capacity, skills, or qualifications.
Or if at least you feel excited to learn about and acquire them through learning-by-doing.
Down the road
Impact investment mindset
Holistic mindset for wealth generation
Long life learning mindset
Innovation (creativity) driven
Daily cultivates and strengthens a positive mindset
Have the ability to utilize emotions to solve daily challenges
Feels comfortable using digital tools, mathematics, and A.I.
Marketing, branding, and sales skills
Has the ability to connect people together, facilitate communication, collaboration and impulse resilience
Cares for quality of life, sustainability, heritage, and legacy
Circular & regenerative thinking
Understand the value of intellectual property and ethics
Sustainability engaged (United nations sustainable development goals)
Learning engaged (United nations holistic education standards)
Gender inclusive mindset ( diversity, fluidity, non polarity, equality, balance, equity)
Communication, collaboration, co-creation skills
Aware of, and able to use, own male and female skills
Comfortable working with gender diverse teams
Feels comfortable with complexity
Can use complexity (complex systems) to solve challenges
Feels comfortable with Brain GYM programs, brain performance enhancement
Leadership skills (business leadership, personal leadership, community leadership)
Mission statement aligned to create a positive impact in nature, societies, and economies
Self-knowledge and self-responsibility driven
Remote (online), as well as at location.
Location HQ in Rhenen
Administrative Location, Utrecht
Other locations: major cities in the Netherlands
Outdoors: 60%-80% of activities at the location are outdoors
Abroad/abroad traveling: If eligible, may also join the Travel Club Projects and support the CEO abroad traveling or while living abroad.
Our focus is innovation, leadership, entrepreneurship, and sustainability.
Our projects are designed to address global pressing issues (see United Nations sustainable development goals and United Nations holistic education standard)
Your entrepreneurial abilities will create for you the opportunity to manage accounts, opportunities, and innovative products.
You will collaborate creating a positive impact in nature, societies, and economies
Creating strategic collaboration bridges with local governments, cities, communities, leaders, NGO’s, start-ups, and corporate
You will empower leaders, youth, innovators, talents, women, and communities.
We are creating a positive impact, jobs, and opportunities in Europe and soon worldwide.
RESEARCH & CONSULTANCY:
We provide multidisciplinary research and consultancy, with a focus on education, sustainability, change management, and leadership development.
We provide research, design, multidisciplinary innovation services.
We create smart applications, SaaS, and digital tools. We utilize a data-driven methodology, tools, and technology-assisted by A.I. Engine – Artificial intelligence
We support start-ups, and entrepreneurs, with capacity building, business design, incubation, acceleration, and valuation of their companies.
We design circular, regenerative, and holistic solutions
We provide holistic education, with 36 training programs
Licenses, certificates, for Matrix-Q Specialists
> We assess case by case. According to candidate experience, capacity, and outcome of the training received. We will provide you with training and challenges for you to demonstrate your capabilities (trial/foundation season). Accordingly, we will assign you duties and tasks.
> Please schedule an audio call in WhatsApp for more details, Q&A
> Additional benefits with a holistic compensation system which may include (project-based, rank-based) commissions, affiliates, royalties, monetary compensation per unit of service, part-time, full-time, tokens, equity, convertible bonds.
HOW TO APPLY
> Please share with us about your experience, apply via the link below.
> We have scheduled a weekly information event, for your convenience.
> You will be invited to attend 2 private interviews online, 2 brief test-training activities, and a capacity assessment session
Engagement Modality: Type Part-time
The trial season is compulsory
Training, License & Certificates are compulsory
Franchise/licenses business model
Long-life learning Mindset
Free entrepreneurship opportunities included